7 Essential Tips for Choosing the Perfect Wedding Venue
Choosing the perfect wedding venue is a daunting task that can leave couples feeling overwhelmed and stressed. Thankfully, there are professionals available to help ease the process. One of which, and potentially the most vital investments to achieving a more organized, decisive and well-planned wedding is including a wedding coordinator within the process. With their wealth of knowledge and experience in the wedding industry, wedding coordinators can assist couples in finding the ideal venue that matches their style and budget, meets all their needs, and sets the tone for their special day!
Here are some tips to help couples choose the perfect wedding venue with the guidance of a wedding coordinator:
Start the search early: Wedding coordinators understand that finding the perfect wedding venue is a time-consuming process that requires careful consideration. At Epoch Events, we advise couples to start their search at least 12 to 18 months in advance, providing ample time to research and compare options, schedule site visits, and secure bookings. This approach ensures couples won't miss out on their dream venue because they waited too long to start looking.
Determine the budget: One of the essential factors to consider when selecting a wedding venue is the budget. Epoch Events can help couples determine a realistic budget that includes all the necessary costs such as catering, decorations, and rental equipment. This will help narrow down options and ensure they don't fall in love with a location that's out of their price range.
Consider the guest list: It’s extremely important to consider the size of guest list prior to selecting a venue. At Epoch Events, we provide guidance on the appropriate venue size and type of location, depending on the number of guests attending. This information ensures that the venue is large enough to accommodate everyone comfortably.
Think about the wedding style: We understand that a wedding venue should reflect the couple's personal style and the theme of the wedding. We provide advice on choosing a venue that complements their overall wedding theme, color scheme and vision to create a cohesive look and feel.
Consider the location and accessibility: Coordinators understand that the location of the wedding venue is a crucial factor to consider. We encourage couples to consider venues that provide easy access for guests and offer convenient transportation options. This ensures that guests can attend without any issues, and there are enough accommodations nearby.
Ask about amenities: To avoid any misunderstandings or confusion, it’s important to determine what is included in a venue’s rental fee prior to signing contracts. Epoch Events can assist by asking the right questions and inquiring about the specific terms & services. From catering, to bar services, supplies like chairs, tables, linens, and other rental equipment -- this information ensures couples know exactly what they are getting and avoid any surprises later on.
Schedule a site visit: We love when couples request our assistance with scheduling a site visit to the venue. And furthermore, once the venue has been chosen and finalized, we require at least one on-site meeting. This allows us to plan efficiently with the provided space, layout, and overall ambiance. During the visit, we’ll take note of the lighting, acoustics, and overall atmosphere to ensure that it matches the couple's vision for their wedding.
Choosing the perfect wedding venue is an essential aspect of planning your special day. It's not only important to start your search early, but consider the benefits of hiring a wedding coordinator to assist with navigating the task of choosing the perfect venue. From valuable advice on budget, guest list, location, amenities, and style, while also assisting with scheduling site visits and negotiations with the venue, with the support of a wedding coordinator, couples can focus on enjoying their engagement while leaving the tedious wedding planning to a professional.
