FAQs
“I don’t need an event planner, just a day of coordinator”
At Epoch Events, we’re committed to effective and organized event planning. We’re dedicated to managing special celebrations, and from our experience, to successfully do this, showing up the ‘day-of’ isn’t enough. We value rapport and relationship. We want to know YOU and we need the prior knowledge of your event’s vision and purpose. We require a minimum of one month to dive in, review the planning that has taken place, identifying and rectifying any holes in the planning, and gracefully accept the ‘passing of the baton’ to us so we can successfully cross the finish line for your celebration.
“What is the purpose of a Month of Coordinator?”
Rather than do any original planning, a Month of Coordinator is responsible for ensuring the vision and scheme are executed properly. We’ll identify any discrepancies in the original plans, addressing items or tasks that may have been forgotten. And while we may not make the seating plan, we will make sure that your caterer has the correct menu selections and final guest count. We confirm the final pieces, such things as the easels and frames for your signage, aren’t forgotten and that the place cards are numbered correctly and placed in the proper spot as per your vision.
Day of the event, we’re on-site to coordinate the primary points of contact, overseeing vendors’ work, and holding them accountable to the contracts agreed upon. We are the 'maestro of the orchestra’ and primary point of contact and communications. We address logistical items, unexpected situations and questions in general that may arise.
“Do you accept payment plans?”
Yes, we do! At Epoch Events, we understand our responsibility and skillset is such an important service to offer. We use a platform that helps you set up autopay, payment reminders and you can check back and view your payment schedule at any time.
“How does the booking process work?”
Please fill out our inquiry sheet under the contact tabs or email us at epochevents@outlook.com.
After we receive your inquiry, we love to begin with scheduling a complimentary phone or in-person consultation
To move forward, we’ll send you a detailed proposal of the package of your choice
Once you review and approve of the proposal, we will send over a contract for you to sign (20% deposit-booking fee)
After receiving your contract and deposit, a shareable document is created to begin logging notes, communication and details.
We look forward to curating the most magical day; let’s get to planning!
“What does an event coordinator do?”
It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more. Or maybe you have a creative project to share with the world. Whatever it is, the way you tell your story online can make all the difference.
“My venue has a coordinator, so I don’t need a Wedding Coordinator”
It’s important to note, a Venue Coordinator is NOT the same as a Wedding or Event Coordinator. While a Venue Coordinator plays a vital role in managing things related to the venue, such as vendor guidelines, accessibility, arrival times, on-site equipment and parking, but it is the Wedding or Event Coordinator that manages everything surrounding your special event! Trust us, your Venue Coordinator wants a Wedding/Event Coordinator on site -- these two roles are complimentary -- like peanut butter and jelly!
“Is there anything an event coordinator, like Epoch, doesn’t do?”
For a detailed list of what’s included in our event packages, please visit our epocheventcoordinating.com/services page. There are a few things that simply are not the most efficient use of our skills or expertise. Including but not limited to, ladder work over 8’, moving objects over 50lbs, picking up your dry cleaning, or breaking the news to your niece that her boyfriend isn’t invited. We prioritize our safety and time. When choosing to partner with Epoch Events, you hire us to plan an amazing event, not run errands or do extreme physical labor. We appreciate every client who respects these boundaries and takes advantage of our skillset in its intended scope.
“I’m organized, I can do this myself”
We’re all told to invest. Whether that means investing in your future or your health, your bank account or 401(k) – investments are important! But one investment that isn’t talked about enough, is the investment of prepared planning. Planning an event is no easy task, and at Epoch Events we believe in memories cherished and delight in community gathering together. With the partnership and assistance from our team, your event can be met with enjoyment and less stress. Unforeseen circumstances can quickly sour the moment of a beautiful time. We plan for the best, but prepare for the worst – thinking on our feet and executing a backup plan if needed.
“How can you help me, specifically?”
We recognize that no two events are alike. Let's meet! You can reach out through our website, give us a call, send an email or drop into our DMs on social media. We’d love to set up an in-person consolation, or a virtual meeting via Zoom/Facetime. We look forward to talking with you!
“Why should I hire an Event Coordinator?”
Hiring an event planner saves you stress, time and money. Coordinating a successful event comes with countless hours spent researching, communicating, delegating and scheduling. This is our expertise! Let us handle the hard work so you can fully enjoy dreaming about your big day without stressing.
Save you money? Yes! Creating, managing and sticking to a budget is what we do. We know what things cost, can prioritize what is most important, and how best to efficiently delegate spend, so you get the most bang out of your buck.
When you choose to partner with Epoch Events, you receive our expert recommendations. From general advice and consultation to accessibility of our exclusive list of vendor recs. We want to help make your wedding planning journey the best it can be! Check out some of our favorite vendor’s work, such as Forever Films.