Month of Coordination

You have spent months planning your special day, it’s time to have zero worries. Leave the final stages of planning to us with our Month of Coordination package.  This is the perfect option if you prefer to plan the majority of your wedding but need a professional coordinator on the day-of to answer questions, offer advice and coordinate the details, allowing you to enjoy every moment of your wedding day without any worry of the background details. 

Pre-Wedding Responsibilities  

  • Shareable document to begin logging notes, communications and event details. 

  • Coordination and communication via phone, text and/or email.  

  • General advice and consultation 

  • Two in-person pre-wedding consultations, beginning one month prior to the event, with at least one meeting held at the event venue. 

  • Wedding timeline outlining rehearsal, ceremony and reception.  

  • Distribution and communication of wedding day timeline to appropriate parties (I.e., wedding party, vendors, venue coordinator, officiant, etc.) 

  • Confirmation of wedding details with the appropriate vendors.  

  • Attendance of ceremony rehearsal. 

Wedding Day Responsibilities  

  • Overall day-of event management, up to eight hours on-site 

  • Coordination of the wedding and reception set up per the event layout. Wedding couple must have a setup team for décor styling and décor set up, unless otherwise specified in agreed contract 

  • Setup of wedding accessories (such as guest book, place cards, favors, etc.) 

  • Placement of table centerpieces  

  • Distribution of bouquets, pinning of boutonnières and ensuring VIP’s receive flowers 

  • Primary point of contact for the couple, bridal party, guests and wedding vendors 

  • Distributing final payments and gratuities to vendors 

  • Assisting wedding guests as needed 

  • Management of the wedding day schedule, ceremony & reception accordingly to the wedding timeline 

  • Providing a stocked emergency wedding kit 

  • Directing the ceremony processional 

  • Coordinate load-out. Wedding couple must have a breakdown-team in place for night-of and day-after wedding décor demobilization, unless otherwise specified in agreed contract 

*Price subject to increase with client request for customization of package – this includes but not limited to crew member assistance and/or additional hours.  

**There are a few things that simply are not the most efficient use of our skills or expertise. We appreciate every client who respects these boundaries and takes advantage of our skillset in its intended scope. For additional information, please visit our exclusions at epocheventcoordinating.com/exclusions.