ELOPEMENT & MICRO-WEDDINGS

Planning for a wedding, even an intimate one, can be stressful! For the couple yearning adventure or calm solitude, or just something unique and out of the box, this package is designed for those who want an elevated experience on a smaller scale. Perfect for an elopement, micro-wedding, or recommitment of vows.  

Pre-Wedding Responsibilities  

  • Shareable document to begin logging notes, communications and event details. 

  • Coordination and communication via phone, text and/or email.  

  • General advice and consultation 

  • Venue scouting (if requested) 

  • Vendor recommendations, contract reviews, bookings, tracking deposits/payment due dates and overall management 

  • Two in-person, or video chat, pre-wedding consultations, beginning one month prior to the event, with at least one meeting held at the event venue. 

  • Wedding timeline outlining rehearsal, ceremony and reception 

  • Distribution and communication of wedding day timeline to appropriate parties (I.e. wedding party, vendors, venue coordinator, officiant, etc.) 

  • Confirmation of wedding details with the appropriate vendors.  

  • Attendance of ceremony rehearsal. 

Wedding Day Responsibilities 

  • Overall day-of event management, up to eight hours on-site. 

  • Coordination of the wedding and reception set up per the event layout. Wedding couple must have a set up team for décor styling and décor set up, unless otherwise specified in agreed contract

  • Setup of wedding accessories (such as guest book, place cards, favors, etc.) 

  • Placement of table centerpieces  

  • Distribution of bouquets, pinning of boutonnières and ensuring VIP’s receive flowers 

  • Primary point of contact for the couple, bridal party, guests and wedding vendors 

  • Distributing final payments and gratuities to vendors 

  • Assisting wedding guests as needed 

  • Management of the wedding day schedule, ceremony & reception accordingly to the wedding timeline 

  • Distributing final payment and gratuity to vendors 

  • Providing a stocked emergency wedding kit 

  • Directing the ceremony processional 

  • Coordinate load-out. Wedding couple must have a breakdown-team in place for night-of and day-after wedding décor demobilization, unless otherwise specified in agreed contract 

À la Carte Additions  

Customize and build onto our Elopement & Micro Wedding Planning Package with add-ons such as:  

  • Stuffing and sending save-the-dates and wedding invitations 

  • Procuring and delivering guest welcome bags 

  • Complete coordination & management of the Rehearsal Dinner and/or Post-Wedding Brunch 

*Price subject to increase with client request for customization of package – this includes but not limited to crew member assistance, additional hours or expedited wedding fee incurred if wedding is to be planned within 3 months or less.  

**There are a few things that simply are not the most efficient use of our skills or expertise. We appreciate every client who respects these boundaries and takes advantage of our skillset in its intended scope. For additional information, please visit our exclusions at epocheventcoordinating.com/exclusions.